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Contractor Invoice Example

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Below is a complete contractor invoice for the final payment on a kitchen remodel. It credits the deposit collected at the start of the job, separates subcontracted work from the contractor's own labor, and keeps permit fees out of the taxable total. Use it as a model, or edit it directly and download your own PDF.

Contractor Invoice Example: a completed sample with line items, totals and terms
Sample document — the business, customer and prices are fictional.

What does each part of this invoice do?

1. Header and license number

The business name, contact details and license number sit at the top so the customer — and their lender or insurer, if they need one — can identify who did the work. Many states require the license number on contracting paperwork.

2. Invoice number and dates

A unique number (INV-2047) makes the invoice easy to reference in payments and disputes. The issue date starts the payment clock and the due date makes the terms concrete: here, 14 days.

3. Bill-to and job site

The customer's billing address and the job address are listed separately. On remodels they are often the same, but for landlords, property managers and rental units they rarely are.

4. Line items by phase and trade

Demolition, cabinetry, countertops and finish carpentry are the contractor's own work; electrical and plumbing are shown as subcontractor lines. Grouping work this way matches how the job was estimated, so the customer can compare the invoice with the approved estimate line by line.

5. Non-taxable lines

The permit and inspection fee is marked as not taxable. Whether labor and materials are taxable depends on your state, so set tax per line rather than on the whole invoice.

6. Deposit credit and balance due

The 30% deposit collected before work started is shown as an amount already paid, so the balance due is the only number the customer has to act on. Showing the full total and the credit avoids the common question, "Did you count my deposit?"

7. Payment terms and payment link

Terms state when payment is due and what happens if it is late. A payment link lets the customer pay by card the moment they open the invoice instead of mailing a check.

Edit this example

Change the names and prices to yours and download a PDF. Starting from scratch? Use the blank contractor invoice template or read how contractor jobs are priced.

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Ridgeline Renovations (sample)
2210 Industrial Way, Springfield
(555) 014-2290
office@ridgeline.example
License CB-000000 (example)
Invoice
No. INV-2047
Date Sep 28, 2026
Due date Oct 12, 2026
Bill to
Jordan Ellis
418 Alder Court, Springfield
jordan@example.com
Job
Kitchen remodel — final invoice
418 Alder Court, Springfield
DescriptionQtyRateAmount
Demolition, haul-away and site protection
1 job × $2,150.00
 1 job $2,150.00 $2,150.00
Cabinet supply and installation (per approved selection)
1 lot × $9,480.00
 1 lot $9,480.00 $9,480.00
Quartz countertops, templated and installed
46 sq ft × $78.00
 46 sq ft $78.00 $3,588.00
Electrical — subcontractor (3 circuits, 8 recessed lights)
1 job × $2,640.00
 1 job $2,640.00 $2,640.00
Plumbing — subcontractor (sink, dishwasher, gas line)
1 job × $1,920.00
 1 job $1,920.00 $1,920.00
Tile backsplash and finish carpentry
1 job × $2,310.00
 1 job $2,310.00 $2,310.00
Building permit and inspections no tax
1 ea × $485.00
 1 ea $485.00 $485.00
Subtotal$22,573.00
Tax (6%)$1,325.28
Total$23,898.28
Paid−$7,169.48
Balance due$16,728.80
Notes
Thank you for choosing Ridgeline. The 30% deposit received on Aug 4 is credited above. Sample document — the business, customer and prices are fictional.
Terms
Payment is due within 14 days. A 1.5% monthly late fee applies to balances past due. Workmanship is warranted for one year from the completion date.
Pay online
https://pay.example.com/ridgeline-2047
Made with HardHat Quote · hardhatquote.com

More filled-in examples

Sources

  1. What kind of records should I keep — Internal Revenue Service. Invoices are supporting documents for the income and expenses you report, so keep copies organized by year.
  2. Publication 583, Starting a Business and Keeping Records — Internal Revenue Service. The IRS guide to the records a new small business should keep.