Contractor templates
General contractors juggle materials, subcontractors, permits and labor on every job. A clear document that separates each cost line keeps the client informed and protects your margin when the scope changes.
What to include
- A scope of work that names every phase, from demolition to final clean-up
- Separate lines for labor, materials and subcontractors so changes are easy to price
- Permit and inspection fees listed on their own, usually without tax
- A payment schedule: deposit, progress payments and final balance
- A change-order clause stating that extra work is billed separately
Typical contractor line items
| Line item | Qty | Rate | Amount |
|---|---|---|---|
| Site preparation and demolition | 1 job | $1,850.00 | $1,850.00 |
| Framing labor | 40 hr | $65.00 | $2,600.00 |
| Lumber and fasteners | 1 lot | $2,400.00 | $2,400.00 |
| Electrical subcontractor | 1 job | $1,600.00 | $1,600.00 |
| Building permit and inspection fees | 1 ea | $450.00 | $450.00 |
| Debris removal and dumpster rental | 1 ea | $525.00 | $525.00 |
Frequently asked questions
Should a contractor estimate include a payment schedule?
Yes. Most contractors ask for a deposit (often 10–30%) before ordering materials, progress payments at milestones, and the balance at completion. Put the deposit on the estimate so the client sees it before they approve.
What is the difference between a contractor estimate and a bid?
An estimate is an approximate price that can change as the job is better understood. A bid is a firm price submitted to win a job, often in competition with other contractors, and is usually binding once accepted.
Do I charge sales tax on labor?
It depends on your state. Many states tax materials but not labor, so mark labor lines as non-taxable when that applies to you. Check with your state revenue department.