Free inspection report template
Fill in the site inspection report below in your browser, tick pass, fail or N/A against each item, list the deficiencies and download a PDF. It is free, needs no account, and what you type never leaves your device.
How to fill out this inspection report template
- Fill in the project, site address, date and who is inspecting.
- Walk the site and mark each checklist item Pass, Fail or N/A. Add a note to anything that fails.
- List each deficiency in the table with its location, severity, the fix required and a due date.
- Write a short summary, then download the PDF or a CSV of the results. Print it for sign-off if you need signatures.
What should a site inspection report include?
At minimum: where and when the inspection took place, who did it, what was checked, what was found, what has to be fixed and by when, and who is responsible. This template covers those and groups the checks by hazard (excavation, scaffolds and fall protection, temporary power and PPE, housekeeping, and quality of work) so nothing is left to memory.
Why inspect on a schedule?
OSHA's general construction rule requires frequent and regular inspections of job sites, materials and equipment by competent persons the employer designates. Some hazards have their own timing: excavations are inspected daily and scaffolds before each shift. A dated report is also your record that the inspection happened.
Inspection report form or checklist?
People use the two names for the same thing. This page is a form (header details, signatures) built around a checklist (the pass or fail items) and a deficiency log. For a home or property walkthrough use the home inspection checklist; for manufactured parts use the first article inspection checklist.
What this template does not do
- This is a general starting point, not a substitute for the safety plan, permits and inspection forms your project, insurer or jurisdiction requires.
- Delete items that do not apply to your site, or mark them N/A. Add your own in the notes.
- A competent person, as OSHA defines the term, must do the inspections that call for one.
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Frequently asked questions
Is this inspection report template really free?
Yes. Fill it in, download the PDF or CSV and print it as often as you like. There is no account, no watermark and no limit.
Is my inspection data uploaded anywhere?
No. The form runs in your browser and the PDF is built on your device. A draft is kept in this browser's local storage so a page refresh does not lose it; use Clear form to remove it.
How often should a construction site be inspected?
OSHA requires frequent and regular inspections by competent persons. In practice most sites do a documented walk at least weekly, with daily checks on excavations and a check of scaffolds before each shift. Your safety plan or contract may set a stricter schedule.
What is the difference between an inspection report form and a template?
A template is the blank layout; a form is the same layout when it is filled in. This page gives you the blank layout, lets you fill it in on screen and exports the completed form.
Can I add my own checklist items?
Not on screen yet. Use the notes field on any row, or the deficiency table, for anything the checklist does not cover.
Sources
- 29 CFR 1926.20, General safety and health provisions — U.S. Occupational Safety and Health Administration. Paragraph (b)(2) requires frequent and regular inspections of job sites, materials and equipment by competent persons designated by the employer.
- 29 CFR 1926.651, Specific excavation requirements — U.S. Occupational Safety and Health Administration. Paragraph (k) requires a competent person to inspect excavations daily, before work starts and as conditions change.
- 29 CFR 1926.451, General requirements for scaffolds — U.S. Occupational Safety and Health Administration. Paragraph (f)(3) requires a competent person to inspect scaffolds and their components before each work shift.
- 29 CFR 1926.501, Duty to have fall protection — U.S. Occupational Safety and Health Administration. Sets when fall protection is required on construction sites, generally at heights of 6 feet or more above a lower level.