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Free Contractor Invoice Template

General contractors juggle materials, subcontractors, permits and labor on every job. A clear document that separates each cost line keeps the client informed and protects your margin when the scope changes. The template below is pre-filled with sample contractor line items — replace the prices with your own and download a PDF.

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Your Business
Invoice
No. INV-1001
Date Oct 3, 2026
Due date Oct 17, 2026
Bill to
—
Job
Contractor invoice
DescriptionQtyRateAmount
Site preparation and demolition 1 job $1,850.00 $1,850.00
Framing labor 40 hr $65.00 $2,600.00
Lumber and fasteners 1 lot $2,400.00 $2,400.00
Electrical subcontractor 1 job $1,600.00 $1,600.00
Building permit and inspection fees no tax 1 ea $450.00 $450.00
Debris removal and dumpster rental 1 ea $525.00 $525.00
Subtotal$9,425.00
Total$9,425.00
Balance due$9,425.00
Terms
Payment is due by the due date shown above. Thank you for your business.
Made with HardHat Quote · hardhatquote.com

What to include in a contractor invoice

  • A scope of work that names every phase, from demolition to final clean-up
  • Separate lines for labor, materials and subcontractors so changes are easy to price
  • Permit and inspection fees listed on their own, usually without tax
  • A payment schedule: deposit, progress payments and final balance
  • A change-order clause stating that extra work is billed separately

Sample contractor invoice line items

Sample prices for illustration only. Your rates depend on your market, materials and labor costs.

Line itemQtyRateAmount
Site preparation and demolition1 job$1,850.00$1,850.00
Framing labor40 hr$65.00$2,600.00
Lumber and fasteners1 lot$2,400.00$2,400.00
Electrical subcontractor1 job$1,600.00$1,600.00
Building permit and inspection fees1 ea$450.00$450.00
Debris removal and dumpster rental1 ea$525.00$525.00

How to fill out this template

  1. Add your business name, contact details and logo
  2. Enter who you are billing
  3. List the work completed and materials supplied
  4. Add tax, discounts and any payments already received
  5. Set a due date, add a payment link and download or send the invoice

More contractor templates

Contractor Estimate TemplateContractor Quote TemplateContractor Bid Proposal Template

Frequently asked questions

Should a contractor estimate include a payment schedule?

Yes. Most contractors ask for a deposit (often 10–30%) before ordering materials, progress payments at milestones, and the balance at completion. Put the deposit on the estimate so the client sees it before they approve.

What is the difference between a contractor estimate and a bid?

An estimate is an approximate price that can change as the job is better understood. A bid is a firm price submitted to win a job, often in competition with other contractors, and is usually binding once accepted.

Do I charge sales tax on labor?

It depends on your state. Many states tax materials but not labor, so mark labor lines as non-taxable when that applies to you. Check with your state revenue department.

What must an invoice include?

A unique invoice number, the issue date, your business details, the customer's details, a description of the work, amounts, taxes, the total due and the payment terms.

What payment terms should I use?

Due on receipt, Net 14 and Net 30 are common. Shorter terms usually mean faster payment for small businesses.

Invoice Templates for other trades

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