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Free Quote Template

Create a clean, itemized quote in minutes. Edit the free quote template below and download it as a PDF, or save it and send a link your customer can approve online.

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Your Business
Quote
No. Q-1001
Date Oct 3, 2026
Valid until Nov 2, 2026
Prepared for
—
DescriptionQtyRateAmount
Add line items to see them here.
Subtotal$0.00
Total$0.00
Terms
This estimate is valid until the date shown above. Prices may change if the scope of work changes.
Customer signature
Date
Made with HardHat Quote · hardhatquote.com

What is a quote?

A quote is a fixed price offer for a defined piece of work. Unlike an estimate, the price is not expected to change unless the customer changes the scope. Quotes are common for smaller, well-defined jobs.

How to fill out this quote template

  1. Add your business details and logo
  2. Enter the customer details
  3. List the work with quantities and fixed prices
  4. Add tax, discount and deposit
  5. Set how long the quote is valid, then download or send it

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Frequently asked questions

What is the difference between a quote and an estimate?

A quote is a fixed price for a clearly defined job; an estimate is an approximate price that can change. Use a quote when you know exactly what the job involves.

What should a quote include?

Your business details, the customer, a quote number and date, each item with price, taxes, the total, how long the quote is valid and your terms.