Auto repair paperwork needs the vehicle, the customer complaint, parts and labor. Many states require a written estimate before work starts, so a clear document protects both the shop and the driver. The template below is pre-filled with sample auto repair line items — replace the prices with your own and download a PDF.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Diagnostic inspection | 1 ea | $120.00 | $120.00 |
| Front brake pads and rotors (parts) | 1 set | $260.00 | $260.00 |
| Brake service labor | 2 hr | $135.00 | $270.00 |
| Brake fluid flush | 1 ea | $95.00 | $95.00 |
| Shop supplies | 1 ea | $25.00 | $25.00 |
Sample prices for illustration only. Your rates depend on your market, materials and labor costs.
| Line item | Qty | Rate | Amount |
|---|---|---|---|
| Diagnostic inspection | 1 ea | $120.00 | $120.00 |
| Front brake pads and rotors (parts) | 1 set | $260.00 | $260.00 |
| Brake service labor | 2 hr | $135.00 | $270.00 |
| Brake fluid flush | 1 ea | $95.00 | $95.00 |
| Shop supplies | 1 ea | $25.00 | $25.00 |
Many states require repair shops to give a written estimate and get the customer's authorization before starting work, and to get approval again if the cost will exceed the estimate by a set amount. Check your state's rules.
Shop details, customer and vehicle information, mileage, the work performed, parts with numbers, labor hours, shop supplies, taxes and warranty terms.
A quote is a fixed price for a clearly defined job; an estimate is an approximate price that can change. Use a quote when you know exactly what the job involves.
Your business details, the customer, a quote number and date, each item with price, taxes, the total, how long the quote is valid and your terms.