Auto Repair templates
Auto repair paperwork needs the vehicle, the customer complaint, parts and labor. Many states require a written estimate before work starts, so a clear document protects both the shop and the driver.
What to include
- Vehicle year, make, model, VIN and mileage (add them to the job details)
- Customer complaint and the diagnosis
- Parts with part numbers, and whether they are new, used or OEM
- Labor hours and shop rate
- Authorization signature before work begins
Typical auto repair line items
| Line item | Qty | Rate | Amount |
|---|---|---|---|
| Diagnostic inspection | 1 ea | $120.00 | $120.00 |
| Front brake pads and rotors (parts) | 1 set | $260.00 | $260.00 |
| Brake service labor | 2 hr | $135.00 | $270.00 |
| Brake fluid flush | 1 ea | $95.00 | $95.00 |
| Shop supplies | 1 ea | $25.00 | $25.00 |
Frequently asked questions
Is a written estimate required for auto repairs?
Many states require repair shops to give a written estimate and get the customer's authorization before starting work, and to get approval again if the cost will exceed the estimate by a set amount. Check your state's rules.
What should a mechanic invoice include?
Shop details, customer and vehicle information, mileage, the work performed, parts with numbers, labor hours, shop supplies, taxes and warranty terms.