Auto repair paperwork needs the vehicle, the customer complaint, parts and labor. Many states require a written estimate before work starts, so a clear document protects both the shop and the driver. The template below is pre-filled with sample auto repair line items — replace the prices with your own and download a PDF.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Diagnostic inspection | 1 ea | $120.00 | $120.00 |
| Front brake pads and rotors (parts) | 1 set | $260.00 | $260.00 |
| Brake service labor | 2 hr | $135.00 | $270.00 |
| Brake fluid flush | 1 ea | $95.00 | $95.00 |
| Shop supplies | 1 ea | $25.00 | $25.00 |
Sample prices for illustration only. Your rates depend on your market, materials and labor costs.
| Line item | Qty | Rate | Amount |
|---|---|---|---|
| Diagnostic inspection | 1 ea | $120.00 | $120.00 |
| Front brake pads and rotors (parts) | 1 set | $260.00 | $260.00 |
| Brake service labor | 2 hr | $135.00 | $270.00 |
| Brake fluid flush | 1 ea | $95.00 | $95.00 |
| Shop supplies | 1 ea | $25.00 | $25.00 |
Many states require repair shops to give a written estimate and get the customer's authorization before starting work, and to get approval again if the cost will exceed the estimate by a set amount. Check your state's rules.
Shop details, customer and vehicle information, mileage, the work performed, parts with numbers, labor hours, shop supplies, taxes and warranty terms.
A unique invoice number, the issue date, your business details, the customer's details, a description of the work, amounts, taxes, the total due and the payment terms.
Due on receipt, Net 14 and Net 30 are common. Shorter terms usually mean faster payment for small businesses.