Auto repair paperwork needs the vehicle, the customer complaint, parts and labor. Many states require a written estimate before work starts, so a clear document protects both the shop and the driver. The template below is pre-filled with sample auto repair line items — replace the prices with your own and download a PDF.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Diagnostic inspection | 1 ea | $120.00 | $120.00 |
| Front brake pads and rotors (parts) | 1 set | $260.00 | $260.00 |
| Brake service labor | 2 hr | $135.00 | $270.00 |
| Brake fluid flush | 1 ea | $95.00 | $95.00 |
| Shop supplies | 1 ea | $25.00 | $25.00 |
Sample prices for illustration only. Your rates depend on your market, materials and labor costs.
| Line item | Qty | Rate | Amount |
|---|---|---|---|
| Diagnostic inspection | 1 ea | $120.00 | $120.00 |
| Front brake pads and rotors (parts) | 1 set | $260.00 | $260.00 |
| Brake service labor | 2 hr | $135.00 | $270.00 |
| Brake fluid flush | 1 ea | $95.00 | $95.00 |
| Shop supplies | 1 ea | $25.00 | $25.00 |
Many states require repair shops to give a written estimate and get the customer's authorization before starting work, and to get approval again if the cost will exceed the estimate by a set amount. Check your state's rules.
Shop details, customer and vehicle information, mileage, the work performed, parts with numbers, labor hours, shop supplies, taxes and warranty terms.
Generally, no. An estimate is an approximation. It becomes part of a binding agreement when the customer signs and accepts it, and many contractors attach their contract terms at that point. Rules vary by state and country.
Thirty days is common. Use a shorter window when material prices are volatile.
Yes. With a free HardHat Quote account you can save the estimate, and on Pro you can convert an approved estimate into an invoice in one click.