Cleaning businesses invoice for recurring visits, deep cleans and move-out jobs. Clear line items for rooms, add-ons and supplies make recurring billing painless and help win commercial accounts. The template below is pre-filled with sample cleaning line items — replace the prices with your own and download a PDF.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Standard clean (3 bed / 2 bath) | 1 visit | $165.00 | $165.00 |
| Inside oven | 1 ea | $35.00 | $35.00 |
| Inside refrigerator | 1 ea | $35.00 | $35.00 |
| Interior windows | 12 ea | $6.00 | $72.00 |
| Cleaning supplies | 1 visit | $15.00 | $15.00 |
Sample prices for illustration only. Your rates depend on your market, materials and labor costs.
| Line item | Qty | Rate | Amount |
|---|---|---|---|
| Standard clean (3 bed / 2 bath) | 1 visit | $165.00 | $165.00 |
| Inside oven | 1 ea | $35.00 | $35.00 |
| Inside refrigerator | 1 ea | $35.00 | $35.00 |
| Interior windows | 12 ea | $6.00 | $72.00 |
| Cleaning supplies | 1 visit | $15.00 | $15.00 |
Your business details, the client, the service date, the type of clean, add-ons, the total and how to pay. For recurring clients, include the visit dates covered by the invoice.
Walk the site, measure the cleanable area, set the frequency, estimate hours per visit and price monthly. Add supplies, consumables and special tasks such as floor waxing as separate lines.
Generally, no. An estimate is an approximation. It becomes part of a binding agreement when the customer signs and accepts it, and many contractors attach their contract terms at that point. Rules vary by state and country.
Thirty days is common. Use a shorter window when material prices are volatile.
Yes. With a free HardHat Quote account you can save the estimate, and on Pro you can convert an approved estimate into an invoice in one click.