Painting estimates depend on surface area, the number of coats and the prep work. Listing rooms or surfaces separately lets the customer drop or add areas without a full re-quote. The template below is pre-filled with sample painting line items — replace the prices with your own and download a PDF.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Surface prep: patch, sand, caulk | 1 job | $450.00 | $450.00 |
| Interior walls, 2 coats | 1450 sq ft | $2.10 | $3,045.00 |
| Ceilings, 1 coat | 600 sq ft | $1.25 | $750.00 |
| Trim and doors | 14 ea | $65.00 | $910.00 |
| Premium paint and supplies | 1 lot | $520.00 | $520.00 |
Sample prices for illustration only. Your rates depend on your market, materials and labor costs.
| Line item | Qty | Rate | Amount |
|---|---|---|---|
| Surface prep: patch, sand, caulk | 1 job | $450.00 | $450.00 |
| Interior walls, 2 coats | 1450 sq ft | $2.10 | $3,045.00 |
| Ceilings, 1 coat | 600 sq ft | $1.25 | $750.00 |
| Trim and doors | 14 ea | $65.00 | $910.00 |
| Premium paint and supplies | 1 lot | $520.00 | $520.00 |
Measure the paintable area, divide by your production rate to get labor hours, multiply by your hourly rate, then add paint (area ÷ coverage per gallon × coats) and supplies.
Yes. Prep varies a lot between houses, and showing it separately explains why two similar rooms can cost different amounts.
Generally, no. An estimate is an approximation. It becomes part of a binding agreement when the customer signs and accepts it, and many contractors attach their contract terms at that point. Rules vary by state and country.
Thirty days is common. Use a shorter window when material prices are volatile.
Yes. With a free HardHat Quote account you can save the estimate, and on Pro you can convert an approved estimate into an invoice in one click.