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Free Landscaping Estimate Template

Landscaping projects combine plants, hardscape materials and crew hours. Separating installation from ongoing maintenance helps clients choose between a one-time project and a seasonal contract. The template below is pre-filled with sample landscaping line items — replace the prices with your own and download a PDF.

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Your Business
Estimate
No. EST-1001
Date Oct 3, 2026
Valid until Nov 2, 2026
Prepared for
—
Job
Landscaping estimate
DescriptionQtyRateAmount
Design consultation 1 ea $150.00 $150.00
Sod, installed 1200 sq ft $1.60 $1,920.00
Shrubs (3 gal), installed 12 ea $55.00 $660.00
Mulch, delivered and spread 8 yd $75.00 $600.00
Paver patio, installed 240 sq ft $22.00 $5,280.00
Crew labor 16 hr $60.00 $960.00
Subtotal$9,570.00
Total$9,570.00
Terms
This estimate is valid until the date shown above. Prices may change if the scope of work changes.
Customer signature
Date
Made with HardHat Quote · hardhatquote.com

What to include in a landscaping estimate

  • Plant species, sizes and quantities
  • Hardscape materials and square footage
  • Site preparation, grading and debris removal
  • Plant warranty period and watering instructions
  • Optional maintenance plan priced separately

Sample landscaping estimate line items

Sample prices for illustration only. Your rates depend on your market, materials and labor costs.

Line itemQtyRateAmount
Design consultation1 ea$150.00$150.00
Sod, installed1200 sq ft$1.60$1,920.00
Shrubs (3 gal), installed12 ea$55.00$660.00
Mulch, delivered and spread8 yd$75.00$600.00
Paver patio, installed240 sq ft$22.00$5,280.00
Crew labor16 hr$60.00$960.00

How to fill out this template

  1. Add your business name, contact details and license number
  2. Enter the customer and the job site address
  3. List each task or material with quantity, unit and rate
  4. Set tax, any discount and the deposit you need to start
  5. Add a valid-until date and terms, then download the PDF or send it

More landscaping templates

Landscaping Invoice TemplateLandscaping Quote TemplateLandscaping Bid Proposal Template

Frequently asked questions

How do landscapers price an estimate?

Most landscapers price materials at cost plus a markup and add crew labor by the hour or by the job. Larger projects often include a design fee that is credited if the client books the installation.

Should a landscaping invoice include a plant warranty?

It is a good idea. A short warranty (for example 30–90 days) with watering requirements builds trust and sets expectations if plants fail.

Is an estimate legally binding?

Generally, no. An estimate is an approximation. It becomes part of a binding agreement when the customer signs and accepts it, and many contractors attach their contract terms at that point. Rules vary by state and country.

How long should an estimate be valid?

Thirty days is common. Use a shorter window when material prices are volatile.

Can I turn an estimate into an invoice?

Yes. With a free HardHat Quote account you can save the estimate, and on Pro you can convert an approved estimate into an invoice in one click.

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