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Free Landscaping Bid Proposal Template

Landscaping projects combine plants, hardscape materials and crew hours. Separating installation from ongoing maintenance helps clients choose between a one-time project and a seasonal contract. The template below is pre-filled with sample landscaping line items — replace the prices with your own and download a PDF.

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Your Business
Bid Proposal
No. BID-1001
Date Oct 3, 2026
Valid until Nov 2, 2026
Prepared for
—
Job
Landscaping bid proposal
DescriptionQtyRateAmount
Design consultation 1 ea $150.00 $150.00
Sod, installed 1200 sq ft $1.60 $1,920.00
Shrubs (3 gal), installed 12 ea $55.00 $660.00
Mulch, delivered and spread 8 yd $75.00 $600.00
Paver patio, installed 240 sq ft $22.00 $5,280.00
Crew labor 16 hr $60.00 $960.00
Subtotal$9,570.00
Total$9,570.00
Terms
This bid is based on the scope described above. Changes to the scope will be quoted separately.
Customer signature
Date
Made with HardHat Quote · hardhatquote.com

What to include in a landscaping bid

  • Plant species, sizes and quantities
  • Hardscape materials and square footage
  • Site preparation, grading and debris removal
  • Plant warranty period and watering instructions
  • Optional maintenance plan priced separately

Sample landscaping bid line items

Sample prices for illustration only. Your rates depend on your market, materials and labor costs.

Line itemQtyRateAmount
Design consultation1 ea$150.00$150.00
Sod, installed1200 sq ft$1.60$1,920.00
Shrubs (3 gal), installed12 ea$55.00$660.00
Mulch, delivered and spread8 yd$75.00$600.00
Paver patio, installed240 sq ft$22.00$5,280.00
Crew labor16 hr$60.00$960.00

How to fill out this template

  1. Add your company details and license number
  2. Enter the project name, owner and site address
  3. Break the scope into line items
  4. List exclusions and assumptions in the notes
  5. Set how long the bid is valid, then download or send it

More landscaping templates

Landscaping Estimate TemplateLandscaping Invoice TemplateLandscaping Quote Template

Frequently asked questions

How do landscapers price an estimate?

Most landscapers price materials at cost plus a markup and add crew labor by the hour or by the job. Larger projects often include a design fee that is credited if the client books the installation.

Should a landscaping invoice include a plant warranty?

It is a good idea. A short warranty (for example 30–90 days) with watering requirements builds trust and sets expectations if plants fail.

What is included in a construction bid?

The project details, a detailed scope of work, pricing, exclusions, schedule, payment terms, how long the bid is valid and a place for acceptance.

How do I make my bid stand out?

Be specific about scope and exclusions, respond quickly, and make it easy to accept. A bid the owner can approve online often gets an answer faster.

Bid Proposal Templates for other trades

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